Virtual Finance Office for Ecommerce
Your full E-Commerce Finance Department, without hiring in-house
Get a complete virtual finance team to scale with confidence.
Run reporting, forecasts, VAT, and platform reconciliation.
Finance Clarity for E-Commerce Brands Moving too Fast for Spreadsheets
- No more chasing your accountant to explain platform fees
We already know how A2X, Shopify, Amazon, and payout delays work. You won’t have to educate us. - Weekly bookkeeping with real-time visibility
Know where your numbers stand — not last month, not last quarter — this week. - Forecasts you can actually make decisions from
Rolling 12-week cashflow forecasts help you plan for inventory, ad spend, and VAT bills. - Compliance covered across UK, EU, and global markets
OSS, IOSS, UK VAT and cross-border tax — all handled by a team that runs like your Virtual Finance Department. - Led by your Virtual Finance Director
You don’t just get data. You get proactive guidance from a finance lead who operates as part of your virtual finance department.
What Your Virtual Finance Office Includes
| What You Need | What Elver VFO Delivers |
| Reliable numbers, always up to date | Weekly bookkeeping and reconciliations via Xero + A2X |
| Visibility on cash, not just P&L | Rolling cashflow forecasts and monthly reports |
| VAT handled across all sales channels | UK, EU, OSS/IOSS VAT filings and all major territories. |
| Proper view of margins and ad spend ROI | Integrated reporting across Shopify, Amazon, eBay, etc. to provide detailed channel margin analysis in Xero. |
| No time wasted chasing your accountant | A dedicated team with ecommerce platform experience, operating as your virtual finance department. |
| Strategic finance support when needed | Direct access to a Virtual Finance Director for planning and decision-making |
How Elver Runs Your Virtual Finance Office
- Onboarding & platform sync
- Ongoing bookkeeping & reconciliations
- Monthly reports & cashflow forecasts
- Regular Virtual FD reviews
- VAT/OSS compliance and filings
Real Impact We've Delivered
Elver offers indispensable problem solving advice. They’re great at dealing with HMRC. They go above and beyond to support your business, for a very reasonable price.
Simple Solutions
I have used Elver Consultancy for 18month now and I have found them to be very professional and reliable. They have really supported me during a rapid growth period by giving me good sound advice and sourcing expertise for me when needed. I couldn’t recommend them more highly
Barbara Meeks
Business Owner, UK
Steve and his team have been nothing but professional, helpful, and on point when it came to us starting off our new business venture. We have 2 companies, with sales taking place over in the US, and then running things from the UK where we pay ourselves. Steve has worked his magic to make things balance and connect correctly with our Taxes, so they are safely managed here in the UK.
Not being accountants, I feel confident Elver are doing the right things for us, and in our company’s best interests. I cant recommend them highly enough, as Steve explain’s things clearly to us we feel happy to let them work for us and help us grow.
James Cooke
E-commerce Business Owner
Why E-Commerce Brands Choose Elver Over Generic VFOs
- 100% focused on ecommerce
- Direct experience with Shopify, Amazon, A2X, and more
- Monthly finance lead reviews
- Designed to scale with your business
- No need to chase or explain, we already know how ecommerce works
- Everything you’d expect from an in-house finance department, delivered virtually
Set up a non-obligatory consultation to see how our Virtual Finance Office can support your eCommerce growth.
Frequently Asked Questions About ECommerce VFO Services
What’s the difference between your VFO and hiring a bookkeeper or accountant?
A bookkeeper gives you raw numbers. An accountant files your taxes. Elver’s VFO acts as your entire finance department: bookkeeping, VAT, reporting, cashflow, and strategic input. All in one service, run by a team that already understands ecommerce.
Can your VFO replace an in-house finance team?
Yes. Elver’s Virtual Finance Office runs like a full Virtual Finance Department, covering bookkeeping, VAT, reporting, cashflow, and senior finance input. If you’re thinking about hiring internally, we can give you the same capability with more ecommerce expertise and none of the overhead.
Which ecommerce platforms do you work with?
We connect to Shopify, Amazon, eBay, Etsy, WooCommerce and others using tools like A2X, and Xero. That means we automatically pull in your sales, fees, refunds, and payouts.
Can you manage compliance outside the UK?
Yes, we support Sales Tax and VAT compliance in multiple territories, including the EU, Canada, and Australia.
Do you handle VAT, OSS, and IOSS filings?
Yes. We manage VAT returns for the UK and EU, including One Stop Shop schemes. We also advise on setup and ensure your sales channels are configured correctly to avoid costly errors.
Is this just for big brands?
No. Our VFO is built for brands doing at least £500K/year and scaling. If you’re managing multiple SKUs, selling across multichannel, or expanding internationally, we’re probably a fit.
Can you fix my existing books before starting?
Yes. If your current numbers are a mess, we’ll run a clean-up and get everything reconciled before VFO service begins. No judgment, just a reset.
Do you handle year-end accounts and tax returns?
Yes. As part of your VFO setup, we can prepare and file your year-end statutory accounts and corporation tax return.
How fast can we start with VFO services at Elver E-Commerce Accountants?
If your systems are ready (Xero, A2X, etc.), we can begin onboarding for Elver Virtual Finanace Office in under a week. If not, we’ll help you get set up during onboarding. If not, we’ll guide you through setup — we do this all the time.
Do I get a dedicated contact?
Yes, you’ll have a finance lead who reviews your numbers monthly and is available for questions, clarification, and planning support.
Is there a long-term contract for Elver VFO services?
No. We offer monthly rolling terms. If we’re not delivering value, you can walk away.
Get in Touch